🔍 Trusted & Experienced
We pride ourselves on our thorough and compliant review process, ensuring your business formation is precise and error-free.
🌟 Empowering Entrepreneurship
By opting for our company, you’re not just choosing a service—you’re embracing a hybrid approach that combines the best of both worlds. Enjoy the flexibility and control of a ‘do it yourself’ strategy, while also benefiting from the expertise and peace of mind that comes with professional assistance. It’s the perfect balance for the modern entrepreneur—affordable, comprehensive, and human-centered.
👥 Personalized Attention
Every client at Online Business Registry receives personalized attention. Our specialists treat your business with utmost care and professionalism, available to provide support via phone, live chat, or email. At the end of the day, your success is our business.
⚡ Super Express Service
Experience our super express incorporation services designed for fast processing. Our specialists work diligently to complete your filing within 2 business hours of order placement, delivering your incorporation documents in record time.
💲 Affordable Pricing
Understanding the financial challenges of new entrepreneurs, Online Business Registry offers an affordable pricing structure. We believe that cost should not be a barrier to your business aspirations, providing a cost-effective solution for your incorporation needs.
A professional corporation in Ontario is an option for regulated professionals such as doctors, lawyers, and others. This type of corporation is subject to specific rules and regulations during its formation and operation, which are overseen by the relevant governing bodies. Incorporation does not absolve the professional from personal liability for malpractice, meaning they remain accountable for their professional actions. While the corporation’s activities are limited to the practice of its profession, it is permitted to undertake tasks related to this practice. For differences between a professional and standard corporation, please click here.
Your business can be incorporated within a span of just 2 BUSINESS HOURS, considering only the time we spend on filing and not including the approval processing time by the governing body.
- Choose a Business Name: Your business name must be unique and distinguishable from other registered business names in Ontario. You must name your corporation following the regulations set by your governing body. Most governing bodies will require the corporation name to end with “Professional Corporation”. You will need a NUANS report for the incorporation (Purchasable through our incorporation packages). If we find any issues with the proposed name we will guide you and suggest possible names that would be viable for the incorporation.
- Incorporators, Directors, Officers, and Shareholders: In the process of incorporation, you must determine the directors, officers and their respective roles, and the shareholders of the corporation. At least one person is required to serve as an incorporator, director, and shareholder, and it’s possible for a single individual to occupy all three positions. Officers are viewed as employees within the corporation. The majority of regulatory authorities mandate that all directors, officers, and shareholders of a professional corporation also serve as members of the regulatory body. Some regulatory bodies allow relatives to hold shareholder status.
- Registered Office Address: Every business is required to have a registered office address, which could be either a commercial or a residential location. If you do not have an accessible address in Ontario, our Address & Mail Forwarding Service is available for purchase (Only available for registration purposes).
- Approval From Governing Body: Certain governing bodies may require an application to be submitted before or after incorporation. Some governing bodies may even require an application to have the proposed name to be approved. See your governing body’s website for their requirements. If you require support feel free to contact us and we will be happy to guide you in the right direction.
- Initial Return Filing: All corporations in Ontario are required to submit their initial return within 60 days following their incorporation. If this return is not filed, the corporation will be deemed non-compliant with the corporate registry. This non-compliance could lead to the government dissolving the corporation.
- Initial Return Filing: All corporations in Ontario are required to submit their initial return within 60 days following their incorporation. If this return is not filed, the corporation will be deemed non-compliant with the corporate registry. This non-compliance could lead to the government dissolving the corporation.
- Minute Book: Keeping a minute book is mandatory for all corporations. This will keep records of corporate documents such as your corporation’s Certificate of Incorporation, Articles of Incorporation, General Corporate Bylaws, Banking Bylaws, Minutes of company meetings, agreements and resolutions, Copies of the forms filed with the Ministry, Ledgers and Registers, Share Certificates. A standard minute book (Includes corporate bylaws, register and ledger) is available for purchase through our incorporation packages.
- Business Number: After incorporation, a CRA business number is generated for the corporation. We can obtain the business number for you through the service purchasable in all incorporation packages.
- CRA Program Accounts: The Canada Revenue Agency (CRA) has several program accounts that businesses may need to register for, depending on their specific operations. Here are the six major CRA program accounts:
- Corporate Income Tax (RC): This account is required if your business is incorporated.
- Goods and Services Tax/Harmonized Sales Tax (RT): This account is needed if your business collects GST/HST.
- Payroll Deductions (RP): If your business pays employees, you’ll need to register for this account.
- Import-Export (RM): If your business imports goods or services abroad, you’ll need this account.
- Import-Export (RX): If your business sells goods or services abroad, you’ll need this account.
- Registered Charity (RR): If your business has intent to become a charity organization, you’ll need this account.
- Additional Permits & Licences: After incorporating your business, you may need to obtain additional permits and licenses based on the nature of your operations. These are typically obtained through your local city hall or municipal office.
- Minute Book & Corporate Records: It’s essential that your corporation’s minute book is consistently updated to reflect any amendments, resolutions, and filings that occur.
- Annual Returns: An annual return needs to be filed with Service Ontario yearly, with the due date being the anniversary of the corporation’s incorporation. Additionally, if your corporation is registered in other provinces and/or territories, you are also required to submit annual returns for those jurisdictions. These filings are different from the filings that are needed to be done with the CRA.
- Tax Filings: Financial tax filings must be completed for each financial period with the CRA. These filings are different from the filings that are needed to be done with Service Ontario.
- Obtain & Renew Necessary Licenses and Permits: Obtain the renew necessary licenses and permits for your business operations.
- Maintain Compliance with Employment Standards: If your corporation has employees it must maintain compliance with a wide range of ongoing obligations under accessibility, employment standards, health and safety, human rights, and pay equity laws.
Yes, we offer 3 types of post-incorporation and maintenance services. Click Here to read more.
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