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Ontario Registered Charity Formation

Home / Uncategorized / Ontario Registered Charity Formation

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2Activity & Name

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5Address

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9Articles

10By-law

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14CRA & WCB

15Services

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19Finalize

Step 1 of 19 - Package

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Choose Your Package
- One Time Service: Incorporation and Charity Status Application by IncorpMaster, Correspondence by Customer
- Full Service: Incorporation, Charity Status Application and Correspondence by IncorpMaster
Package Price
$ 0.00 CAD
Your Package Includes the Following:
Articles of Incorporation
- Charity eligible: prepared by in-house legal team
Charity Status Application to CRA
- Prepared by in-house CPA
Certificate of Incorporation
- Sent via Email
Government's Registry Fee
- Included
Service Ontario Initial Return
- Included
CRA Business Number (RC0001)
- Included
CRA Charity Account (RR0001)
- Included
Ontario Company Key
- Included
Correspondence with CRA
- Included
Correspondence with CRA
- Not Included
Which Package to Choose? 'One Time Service' package is suitable if your organization has an accountant or lawyer. Canada Revenue Agency may ask for further clarifications or documents, which could be handled by this individual. However, if your organization does not have such individual, 'Full Service' package is more suitable for you.

Help
What services may I add?
- NUANS search and name approval
- By-laws, custom articles
- CRA accounts
- WCB accounts
- Corporate seal, minute book binder
- Annual return, corporate maintenance
- Domain name reservation
- Address services
- Express registration queue
- And more
May I get help for placing an order?
Yes, our customer service agents can provide general guidelines and assistance (not legal advice). Feel free to call us at 416-628-9349 during our business hours, you may initiate a with us.
What is 'One Time Service' package?
One Time Service package is suitable if your organization has an accountant or lawyer. Canada Revenue Agency may ask for further clarifications or documents, which could be handled by this individual.
What is 'Full Service' package?
Full Service package is suitable if your organization does not have an accountant or lawyer. Canada Revenue Agency may ask for further clarifications or documents, which could be handled by IncorpMaster.
How to get organization's by-law?
We offer the service to prepare by-law of your organization. Our in-house legal team and accounting team prepare, review and finalize the by-law as per not-for-profit corporation act. You will be given option to add by-law in the package in next steps.
Is it a one-time payment?
Yes. It's a one-time payment and there is no monthly or annual fees.
How should I receive the documents?
You will place order online by filling up the form and paying by credit card/interac-e-transfer. Upon order receiving, we review your order and register accordingly. You will receive your corporate documents in email. If your order includes any shipping items, you will also receive by Canada Post in your business address.
Do you offer Post-Incorporation Services?
Yes, we offer 3 types of post-incorporation and maintenance service:
- Annual Return: At the end of the year, we will file annual corporate return for you.
- Phone Support:
- Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
May I get corporate seal?
Yes. You have option to add organization's corporate seal (pocket or desk seal) in next steps. View Seal options .
May I get CRA Program Accounts?
Yes. CRA program accounts such as GST/HST account, payroll account, export import account etc., can be added to the package in next steps.
Ontario Registered Charity: Initial Return
Ontario Registered Charity: Articles of Incorporation
Ontario Registered Charity: Certificate of Incorporation

Charity Activity
Activities Category
Example: food banks, soup kitchens, and low-cost housing units.
Example: colleges, universities, and research institutes.
Example: places of worship and missionary organizations.
This includes only those categories which the courts have decided as charitable. For example, relief to victims of natural disaster, services to old age or disabled, preserving of environment, welfare to children or victims of substance abuse, fire rescue operation, animal shelters or provide public amenities to benefit the community.
Aim, Purpose and Activities (briefly)
Example 1: Providing free transport services to adults with special needs.....................
Minimum 2, maximum 5 purposes shortly and clearly to avoid delays Sample
Upload Document (Optional)
Accepted file types: doc, docx, Max. file size: 12 MB.
Can be uploaded only in Microsoft Word (doc or docx) format

Help
Why activities are so important?
To qualify as a charity, an organization must have purposes that are exclusively charitable and charitable activities that support those purposes. The purposes (also called objects) describe the aim or main intent of the organization. The activities describe how your organization will accomplish its purposes.
How to describe the activities?
When describing a charitable activity, keep the following points in mind:
- what you want to achieve
- how you're doing it – detailed plans
- who the beneficiaries are and how they are selected any fees charged
- frequency and length of the activity
- involvement of employees and volunteers
- how you maintain direction and control over activities and resources
- other logistics (transportation, facilities, etc.)

Organization Name
The corporation will have:
Example: Green Institute Foundation.
Example: Institut Green Fondation.
Example: Institut Green Institute Foundation.
Example: Green Institute Foundation./Institut Green Fondation.
Write the proposed company name
Write the proposed English name
Write the proposed French name
NUANS report is REQUIRED*
- Obtain NUANS and validate the name +$50
- I obtained NUANS, validate the name +$25
This name options requires two separate NUANS*
- Obtain NUANS and validate the name +$100
- I obtained NUANS, validate the name +$50
Upload a valid Ontario NUANS report
Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.
Upload the first NUANS report
Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.
Upload the second NUANS report
Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.
Note: please upload the right document to avoid delay.

Help
Ontario Name Rules
Name must be unique, should not be similar to other businesses. Name must, preferably, have the following components:
1. A unique or distinctive word such as made-up word or a person's name.
2. Second part of the name describes the service your business is offering.
Examples of good name ideas are: ABCXYZ Home Renovation, Sarah's Mexican Restaurant, Thunder Bay home renovations. The name must contain a distinctive element followed by a descriptive element. Example: ABCXYZ Manufacturing.
In the above name, 'ABCXYZ' is the distinctive element and 'Manufacturing'.
What is a NUANS Report?
It is a computerized name search report generated based on a proposed corporate / business name or trade-mark from Government databases listing similar and conflicting names of existing business names and trademarks. To incorporate an Ontario Corporation or a Federal Corporation an appropriate NUANS Report is required.
Are there different type of NUANS?
Yes. There are 2 different kinds of reports:
- A NUANS report for Federal and a NUANS report for each of the following provinces: Ontario, Alberta & New Brunswick.
- The rest of the Canadian provinces have their own name approval processes and doesn't require a NUANS report. Examples of such jurisdictions are: B.C., Quebec, Manitoba, Saskatchewan, Newfoundland & Labrador, PEI, Yukon, they each require a name search report from their respective provincial database and registry and NOT from the NUANS database.
Why do I need a NUANS & name approval ?
NUANS report is required for all named incorporations. NUANS report is a name search report which doesn't guarantee acceptance of that name by Service Ontario. We, along with the NUANS report do an analysis of the name so that it is acceptable for a corporation's name.
Ontario Registered Charity: NUANS

Incorporation Date
Proposed Incorporation Date
Select the future date
MM slash DD slash YYYY

Future Incorporation Date must be within 30 days from current date
The proposed incorporation date is official registration date for the corporation. It is also called the anniversary date or the date in which the following year, corporation's annual return gets due. Requested date for incorporation cannot be in past date. It must be current date or maximum 30 days in future.

Help
What is proposed incorporation date?
The proposed incorporation date is official registration date for the corporation. It is also called the anniversary date or the date in which the following year, corporation's annual return gets due. Requested date for incorporation cannot be in past date. It must be current date or maximum 30 days in future.
Can I propose the date on weekend or holiday?
Yes, you can. If you choose a future date, incorporation will take effect on your requested date regardless the requested date is weekday or weekend or holiday.

Corporation's Address
2.1. Do you have an Address in Ontario for the Corporation?
- Yes
- No
2.2. Corporation's Address
Street Address Suite/Unit City Province Postal Code
Registered Address and Mail Scanning Service
- Address Service for 1 Year $500
- Address Service for 2 Years $800
- I will manage by myself

Help
Why an Address in Ontario is required?
All Corporations in Ontario need a Physical or street address in the province, it can be rental place or home address.
Is this address changeable?
Yes, this address can be changed later. In many cases when commercial place is not rented yet, residential address is given.
What is a Registered office address & mail scanning service?
- If you are setting up a business in Ontario but you don’t have a street address in Ontario then we have an address service which you can make use of. This is primarily a document scan and mail service.
- With this address added to the package, we will receive all documents that were sent to the business by Canada Revenue Agency, Ontario Government and other Government entities and forward them to you in the form of scanned email copies.
Is Registered office address & mail scanning service renewable?
Yes, you have the choice to renew it on an annual basis. Normally, the price remains same.

Contact Person
First name
Middle name (Optional)
Last name
Phone Number
Email Address
Canadian residency status
- Citizen
- PR
- None
Complete address
Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

Help
Who can be a Contact person?
Usually Director is the Contact Person of the Corporation, it can also be a service provider like an accountant or a lawyer.

Director(s) - Minimum of 3 Directors is REQUIRED
Directors supervise the overall management of the corporation and make all major decisions and they assume certain liabilities. Each director has equal power and may require to be present during the opening of the bank account. Therefore, trustable and decision making individual(s) should be added to this role.
3.1 Contact Person will be a Director?:
First name
Middle name (Optional)
Last name
Canadian residency status
- Citizen
- PR
- None
Complete address
Same as corporation's address

Street Address Suite/Unit City Province Postal Code Country
Second Additional Director
First name
Middle name (if any)
Last name
Canadian residency status
- Citizen
- PR
- None
Complete address
Same as corporation's address

Street Address Suite/Unit City Province Postal Code Country
Third Additional Director
First name
Middle name (if any)
Last name
Canadian residency status
- Citizen
- PR
- None
Complete address
Same as corporation's address

Street Address Suite/Unit City Province Postal Code Country
3.2. Do you want to add another Director?
Fourth Additional Director
First name
Middle name (if any)
Last name
Canadian residency status
- Citizen
- PR
- None
Complete address
Same as corporation's address

Street Address Suite/Unit City Province Postal Code Country
3.3. Do you want to add another Director?
Fifth Additional Director
First name
Middle name (if any)
Last name
Canadian residency status
- Citizen
- PR
- None
Complete address
Same as corporation's address

Street Address Suite/Unit City Province Postal Code Country
Note: If you want to add more than 5 directors, you may need to place a customized order. For now, you can place order with these five directors and afterwards, give us a call to convert it into a customized order.

Help
Who can be a Director?
A director must be person of :
- at least 18 yrs of age.
- of sound mind or mentally stable.
- not declared in a state of bankruptcy.
What is the Residency Requirement for a director?
There is no specific residency requirement for an Ontario Corporation. A Canadian national or foreign national can be the director(s) of an Ontario Corporation. The latest amendment (July 5, 2021) on Ontario Business Corporation Act has removed the previous residency requirement for an Ontario corporation.
Can I add or Remove a director later?
Yes. A director can be added or removed at a later time.

Incorporator(s)
4.1. Add the Incorporators
An incorporator is an individual or company who is requesting to incorporate. Generally, all the individuals who are directors are also be incorporators. If you are submitting for incorporation on behalf of your client then it should be your client's information here, not yours.
4.2. Contact Person will be an Incorporator?:
First name
Middle name (Optional)
Last name
Company Name
Complete address
Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country
Complete address
Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country
4.3. Do you want to add more incorporator?
Second Additional Incorporator
Choose the type of incorporator
First name
Middle name (Optional)
Last name
Company Name
Complete Address
Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country
4.4. Do you want to add more incorporator?
Third Additional Incorporator
Choose the type of incorporator
First name
Middle name (Optional)
Last name
Company Name
Complete address
Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country
4.5. Do you want to add more incorporator?
Fourth Additional Incorporator
Choose the type of incorporator
First name
Middle name (Optional)
Last name
Company Name
Complete Address
Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country
4.6. Do you want to add more incorporator?
Fifth Additional Incorporator
Choose the type of incorporator
First name
Middle name (Optional)
Last name
Company Name
Complete address
Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country
Note: If you want to add more than 5 Incorporators, you may need to place a customized order. For now, you can place order with these five incorporators and afterwards, give us a call to convert it into a customized order.

Help
Who is an incorporator?
An Incorporator can be an Individual or another Company, usually all Directors are Incorporators.

Articles of Incorporation
Articles and By-laws
Articles of Incorporation
- Standard
- Custom
Custom Clauses
Standard: Our standard articles include all standard clauses for a regular Registered Charity corporation to operate in Canada. You cannot add a personalized or custom clause.

Custom: With this option you have the flexibility to include custom clauses to be inserted in the articles for your your special needs, if any. Choose this option if you require such an option and provide a write up of your special requirements.

Help
Can I change the Articles of Incorporation?
Once the corporation is registered, the Articles of Incorporation is also registered with government. The articles of an incorporated business could be changed with proper filing (Articles of Amendment) and fees.
Do I need custom articles?
The requirement to customize articles varies so that we cannot suggest how to customize. As a simple guidance, organizations customize articles to accommodate special requirements like multi-tier member classes, specific duration of directors in the position, clauses on limited by guarantee, etc. In general, if you don't have a reason then no customization is required.

By-laws (Mandatory)
Why by-law is Required?Your corporation MUST have by-laws as required under the Not-for-Profit Corporations Act (NFP Act). It is the corporation's responsibility to ensure that its by-laws meet its specific needs and are in compliance with the NFP Act.
Choose Your By-laws
- Do not include by-laws
- Standard by-laws
- Custom by-laws

No By-law: Not Included

❌Interpretations of Articles	❌Adding Officers & Members	❌Execution: Signature Requirements
❌Membership Termination Clause	❌Director & Officer Nomination Clause	❌Financial Statement Transparency Clause
❌Borrowing Powers	❌Membership Classes	❌Membership Transfer Rules

Standard by-laws: Standard Provision

✔Definitions and Interpretations	✔Members & Officers Information	✔Execution: signed by any two officers or directors
✔Membership termination: basic structure	✔Nominating directors: supports by 5% members	✔Financial statements: send to all members
✔Borrowing: members’ approval not required	✔Membership class: one class	✔Membership transfer: to corporation

Custom by-laws: Personalized

✔Definitions and Interpretations	✔Members & Officers Information	✔Execution: own writing
✔Membership termination: complex structure	✔Nominating directors: own criteria	✔Financial statements: send or not to all members
✔Borrowing: members’ approval required/not required	✔Membership class: one/two class	✔Membership transfer: not eligible/to corporation/to public

By-laws Skipped
As per NFP act, having the by-law is mandatory. IncorpMaster not responsible for skipping the following:
- Not appointing officers: president, secretary etc.
- Not adding any member
- Not defining members can vote or not
- Not defining borrowing powers
- Not defining membership termination
- Not defining how to pass a motion
- Not defining the term for directors
- No omissions and errors clause
- No dispute resolution clause
Click 'Previous' to add the by-law, or 'Next' to proceed without by-law.

Officer(s)
Officers are responsible for the day-to-day operation of the corporation. The owners as well as the employees of the corporation can be in this role.
5.1 Contact Person will be an Officer?
Full name of the officer
Official Email Address
Title of this Officer?
- President
- CEO
- VP
- Secretary
- Treasurer
5.2. Do you want to add another officer?
Second Additional Officer
Enter full name of 2nd officer
Title of the 2nd officer
- President
- CEO
- VP
- Secretary
- Treasurer
5.3. Do you want to add another officer?
Third Additional Officer
Enter full name of 3rd officer
Title of the 3rd officer
- President
- CEO
- VP
- Secretary
- Treasurer
5.4. Do you want to add another officer?
Fourth Additional Officer
Enter full name of 4th officer
Title of the 4th officer
- President
- CEO
- VP
- Secretary
- Treasurer
5.5. Do you want to add another officer?
Fifth Additional Officer
Enter full name of 5th officer
Title of the 5th officer
- President
- CEO
- VP
- Secretary
- Treasurer
Note: If you want to add more than 5 officers, you may need to place a customized order. For now, you can place order with these five officers and afterwards, give us a call to convert it into a customized order.

Help
Who are the Officers in a corporation?
Officers in a corporation manage the daily activities of the corporation. They can also be part of the board of directors. The common Officers titles are President, Secretary, Treasurer, VP, CEO.
Which title to choose for Officers?
There is no specific rule regarding the titles of officers. You can use any title among that fits the best of the duties of the officer. Almost all corporations have an officer titled ‘President’, which might be useful for the operation of a corporation or when preparing legal contracts/documents.
Can more than one person hold the same Officer title?
Unless there is a specific reason for it, same title for more than one officer is not advisable.

Members
Add the Members
Number of Members
First Member
Name of First Member
Address of First Member
Same as corporation's address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
2nd Member
Name of 2nd Member
Address of 2nd Member
Same as corporation's address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
3rd Member
Name of 3rd Member
Address of 3rd Member
Same as corporation's address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
4th Member
Name of 4th Member
Address of 4th Member
Same as corporation's address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
5th Member
Name of 5th Member
Address of 5th Member
Same as corporation's address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Help
Who can be a Member?
Member of a corporation can be an individual or another company. They might have voting rights and are comparable to shareholders of business corporations. There can be 1 type or 2 types of members - those with voting rights and those without voting powers

CRA Program Accounts Set Up
CRA Program Accounts
Generally, when an organization is incorporated, its associated CRA program accounts are also created.
GST/HST Account (RT0001)
- Yes
- No
Payroll Account (RP0001)
- Yes
- No
Import Account (RM0001)
- Yes
- No
Export Account (RM0001)
- Yes
- No
WSIB Account Registration
If you hire or plan to hire one or more Employees, you may need to register for Workplace Safety and Insurance Board (WSIB) Account.
WSIB Account
WSIB Account Registration*
- No
- Yes

Help
Who needs a GST/HST account?
If you sell products and services in Canada and collect GST/HST from your Customers, then GST/HST Account Number is Required.
Who needs a payroll account?
If you hire Employees including yourself, then you need a Payroll Account Number.
Who needs an Import account?
If you Import Goods into Canada, then you need an Import Account Number.
Who needs an Export account?
If you Export Goods out of Canada, then you need an Export Account Number.
Who needs to register with WSIB?
- Registering with Workplace Safety and Insurance Board (WSIB) is required for most businesses In Ontario within 10 days of hiring their first employee. Some types of businesses are exempted from mandatory registration with WSIB based on the activities (Examples are banks, insurance companies, hair salons (with exceptions), private schools or daycares, travel agencies, etc.) but many employers in these industries choose to register with the WSIB anyways for protection to their workers.
- WSIB registration is more important for small businesses and start-ups to provide financial security in the event of a workplace accident.
Why should I choose in package?
1. These Services when added with the package costs less. To do this services later involves manual process and cost more money and takes longer time.
2. Cost that occurs during business set up, is called Business Development Expenses, is tax claimable. Costs that occurs after business already registered, is called operational cost, is not tax claimable. These costs will occur at any way, since these are mandatory filing, therefore, it's wise to include in package.
Ontario Registered Charity: GST & HST

Domain & Marketing Services
Domain & Marketing Services
Domain Name Reservation
Domain Reservation Period*
- Register for 1 year
- Register for 2 years
- Register for 3 years
- Register for 4 years
- Register for 5 years
Professional Email Address
Number of Professional Email*
- Set up 1 Professional Email
- Set up 2 Professional Email
- Set up 3 Professional Email
- Set up 4 Professional Email
- Set up 5 Professional Email
Marketing Services
- List my Business on Google Map
- Professional Logo Development

Help
What is domain name?
We recommended to reserve a domain name in your business name. If your domain name is taken by any domain reserving company or a competitor, it could be difficult to establish your brand and continue the business without a proper website. (example: www.yourbusinessname.ca)
What is professional Email Address?
An Busines Email Address is the one that has your business name in it, and will be used for business communications that is based on your custom domain. (example: CustomName@companyname.com)

Annual Services
Annual Services
Annual Support Services*
- None
- Guidelines & Consultations
- Complete Maintenance
- Service Ontario Annual Return
Filing Annual Return*
- Not Included
- File Annual Return for me

Help
What is Annual Support Service?
Yes, we offer 3 types of post-incorporation and maintenance service:
- Annual Return: At the end of the year, we will file annual corporate return for you.
- Phone Support:
- Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.
Why do I need Annual Return?
The Annual Return of Corporation must be filed for every Canadian corporation every year to keep the corporation active. This is filling to keep the corporation’s records up to date.

Corporate Kits and Supplies
Corporate Kits and Supplies
Non-Profit Tax Guide eBook
- None
- Send me tax guide eBook
Membership Certificates
- None
- 5 membership certificates
- 20 membership certificates
- 50 membership certificates
- 100 membership certificates
Official Corporate Seal
- None
- Desk seal
- Pocket seal
- Desk & Pocket seal
Minute Book Binder
- None
- Economy (white vinyl)
- Premium (black padded)
- Executive (black faux leather)

Help
Non-profit tax guide eBook?
This book is prepared by our chartered accountant for all new non-profit organizations. The book explains step by step, what benefits a non-profit org. can claim and how to claim. This book also explain nonprofit bookkeeping, charitable giving rules and other key tax rules
What is corporate seal?
The official seal, is a tool used to stamp or emboss your organization's important documents in order to show the document is certified by, and agreed upon by, the Board of Directors of the company. Commonly used for:
1. employment and vendor contracts
2. minutes from Board of Directors meetings
3. leases
4. To be granted for bank loans or mortgages
5. any contracts or agreements
What is membership certificate?
A Non-profit Corporation will not issue shared certificates of stock in order to establish participation. Instead, its members should receive Membership Certificates. Membership certificates are legal and official proof of membership of your not-for-profit organization.
How supplies will be shipped?
Supplies (physical minute book, corporate seal) will be shipped by Canada Post (expedited) and you will receive a tracking number in your email. Please note, this address is for shipping of supplies only. Government documents always go to corporation's address.

Processing Queue
Registration Queue
Registration & Processing Queue
- Regular Queue: Incorporated in 20 Business Days
- Priority Queue: Incorporated in 10 Business Day
- Express Queue: Incorporated in 3 Business Days
Shipping & Handling
- Xpresspost Certified: with tracking, signature required
- Expedited: with tracking, no signature required
- Regular Parcel: no tracking, no signature required
Shipping address for supplies
Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

Help
What is included in this Processing Queue?
The Processing Queue includes Incorporation and Emailing the Certificate, Articles and Electronic Minute Book (if Included). The Remaining Process in this Package like Business Number, CRA Programs Accounts Set Up, WSIB Registration, etc. are initiated after incorporation processes.

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